Job Description

Role: Executive Administrative Assistant

Location: Newport Beach, CA (hybrid schedule)

Duration: 12+ months

As a Department Administrative Assistant, you’ll play a key role in providing a broad range of administrative and technical support to the HR leadership team.

How you will make an impact:

• Partner, collaborate and provide comprehensive support to the HR department (department initiatives, meetings, or projects)
• Book business travel and submit expense reports for HR leaders
• Maintain and update department distribution lists
• Coordinate and organize events (group business meals, meetings, and training sessions)
• Treat and address applicable issues with utmost sensitivity and confidentiality
• Anticipate the needs of the HR leadership team and act accordingly
• General management of calendars for HR leadership
• Serve as a point of contact for all internal and external visitors and interact with them in a professional manner
• Prepare correspondence and documents as assigned using demonstrated proficiency in written communication
• Complete assigned processing, documentation, and reports using knowledge of applicable systems and contacts
• Complete miscellaneous tasks and projects, as assigned

The experience you will bring:

• 2+ years of administrative experience supporting senior-level executive
• Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams, and Outlook) and Adobe Acrobat
• Approachable, professional, and self-motivated individual with a positive and collaborative attitude
• Ability to make independent decisions regarding planning, organizing, and scheduling work
• Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time-sensitive projects and adapt to changes quickly
• Excellent problem solving and administrative skills to handle a wide variety of complex situations
• Ability to resolve conflicts involving specific administrative responsibilities
• Extremely detailed-oriented and uses sound judgment
• Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills

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