Front Desk Receptionist Job at KeyStaff Inc., New York, NY

Y0x2SjZ5NDVzcmFQRzJYZCtoN0NaeXIzZHc9PQ==
  • KeyStaff Inc.
  • New York, NY

Job Description

Schedule: Monday – Friday, 9:00AM – 5:30PM, with occasional weekends during tax season

and additional overtime as approved.

Work Location: In person only

Ability to commute/relocate: Woodbury, NY: Reliably commute or planning to relocate before

starting work (Required)

Salary: of $55K – $65K annually

We are seeking a professional and organized Front Desk Coordinator/Receptionist to serve as

the first point of contact for clients, visitors, and vendors. This individual will play a key role in

creating a welcoming and efficient office environment while supporting the daily operations of

the firm. The Receptionist will manage front desk responsibilities, including greeting guests,

answering and directing calls across multiple office locations, processing mail and shipments,

and maintaining office supplies . The ideal candidate will be detail-oriented, reliable, and able to

multitask in a fast-paced professional setting, particularly during tax season. This position offers

the opportunity to work closely with administrative staff and partners, supporting the firm’s

commitment to exceptional client service and operational excellence.

Qualifications and Requirements:

  • High school diploma or equivalent; associate’s degree preferred.
  • 1–3 years of experience in a receptionist or administrative support role, ideally within a professional services or accounting firm.
  • Excellent communication, organization, and multitasking skills.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfortable learning new software tools.
  • Professional demeanor and customer service orientation.
  • Ability to handle confidential information with discretion.

Key Responsibilities:

  • Greet and assist clients, guests, and vendors in a professional and courteous manner.
  • Answer and direct incoming phone calls for multiple office locations (Westhampton

Beach, White Plains, and two NYC offices).

  • Handle incoming and outgoing mail, including USPS, FedEx, and other courier services.
  • Manage postage and coordinate FedEx shipments for clients.
  • Distribute faxes and ensure timely delivery to appropriate recipients.
  • Process all incoming and outgoing shipments and maintain related records.
  • Order and maintain inventory of office and kitchen supplies, monitor supply levels throughout the year and during tax season.
  • Maintain the conference room calendar and ensure meeting spaces are organized and properly equipped.
  • Provide professional phone and calendar management support to assigned Partners, including handling calls, scheduling appointments, and maintaining organized calendars.
  • Order and coordinate printing of business cards for staff.

Tax Season Responsibilities

  • Perform all regular receptionist duties as listed above.
  • Provide administrative support to the admin team, including assisting with Acceptances and monitoring/responding to relevant emails.
  • Help ensure the front desk and office operations run smoothly during peak tax season activity.

Job Tags

Work at office, Relocation, Monday to Friday,

Similar Jobs

Northpark

Lead Spiritual Formation Professor & Weborg Center Director Job at Northpark

An esteemed theological institution in Chicago is seeking a full-time Professor of Spiritual Formation & Director of the Weborg Center. This role includes academic leadership and administrative direction in spiritual formation, overseeing curriculum and training of spiritual... 

National Capital Treatment & Recovery, formerly Phoenix Hous...

PRN Licensed Practical Nurse Job at National Capital Treatment & Recovery, formerly Phoenix Hous...

 ...currently seeking a compassionate and dedicated Licensed Practical Nurse (LPN) to join our Adult Men's Residential Treatment Program in...  ...availability to commit to this. Current Shifts Needed: # PRN (working as-needed, picking up at least 3 shifts per month to... 

Titan America

Safety Manager Job at Titan America

 ...Titan Florida, LLC has an immediate opening for a motivated, innovative Safety Manager for our Pennsuco location in Medley, FL. This salary exempt position will report directly to the Assistant Director of Safety. Responsible for developing, implementing and monitoring... 

GTN Technical Staffing

Corporate Practice Manager Job at GTN Technical Staffing

 ...Corporate Practice Manager HIGHLIGHTS Location: Boston, MA (Hybrid) Position Type: DirectHire Hourly / Salary: Based on experience Residency Status: US Citizen or Green Card Holder ONLY Overview: The Practice Manager... 

Kaiser Permanente - Southern California Permanente Medical G...

Hematologist/ Oncologist Job at Kaiser Permanente - Southern California Permanente Medical G...

Position: Board Eligible/Board Certified Hematology/ Oncology Practice Details: Our Hematology/ Oncology practice offers comprehensive care, including inpatient and outpatient services, robust surgical support, and on-site subspecialty assistance. We utilize an integrated...