Front Desk Receptionist Job at KeyStaff Inc., New York, NY

Y0x2SjZ5NDVzcmFQRzJYZCtoN0NaeXIzZHc9PQ==
  • KeyStaff Inc.
  • New York, NY

Job Description

Schedule: Monday – Friday, 9:00AM – 5:30PM, with occasional weekends during tax season

and additional overtime as approved.

Work Location: In person only

Ability to commute/relocate: Woodbury, NY: Reliably commute or planning to relocate before

starting work (Required)

Salary: of $55K – $65K annually

We are seeking a professional and organized Front Desk Coordinator/Receptionist to serve as

the first point of contact for clients, visitors, and vendors. This individual will play a key role in

creating a welcoming and efficient office environment while supporting the daily operations of

the firm. The Receptionist will manage front desk responsibilities, including greeting guests,

answering and directing calls across multiple office locations, processing mail and shipments,

and maintaining office supplies . The ideal candidate will be detail-oriented, reliable, and able to

multitask in a fast-paced professional setting, particularly during tax season. This position offers

the opportunity to work closely with administrative staff and partners, supporting the firm’s

commitment to exceptional client service and operational excellence.

Qualifications and Requirements:

  • High school diploma or equivalent; associate’s degree preferred.
  • 1–3 years of experience in a receptionist or administrative support role, ideally within a professional services or accounting firm.
  • Excellent communication, organization, and multitasking skills.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfortable learning new software tools.
  • Professional demeanor and customer service orientation.
  • Ability to handle confidential information with discretion.

Key Responsibilities:

  • Greet and assist clients, guests, and vendors in a professional and courteous manner.
  • Answer and direct incoming phone calls for multiple office locations (Westhampton

Beach, White Plains, and two NYC offices).

  • Handle incoming and outgoing mail, including USPS, FedEx, and other courier services.
  • Manage postage and coordinate FedEx shipments for clients.
  • Distribute faxes and ensure timely delivery to appropriate recipients.
  • Process all incoming and outgoing shipments and maintain related records.
  • Order and maintain inventory of office and kitchen supplies, monitor supply levels throughout the year and during tax season.
  • Maintain the conference room calendar and ensure meeting spaces are organized and properly equipped.
  • Provide professional phone and calendar management support to assigned Partners, including handling calls, scheduling appointments, and maintaining organized calendars.
  • Order and coordinate printing of business cards for staff.

Tax Season Responsibilities

  • Perform all regular receptionist duties as listed above.
  • Provide administrative support to the admin team, including assisting with Acceptances and monitoring/responding to relevant emails.
  • Help ensure the front desk and office operations run smoothly during peak tax season activity.

Job Tags

Work at office, Relocation, Monday to Friday,

Similar Jobs

US Navy

Family Medicine Physician | $400k Bonus! Job at US Navy

 ...Leave (plus convalescent leave as needed)~ No Production Requirements Practice medicine the right way ~ Free or Subsidized Housing On-base or housing allowance ~ Forever GI Bill 36 months of full tuition + housing + $1,000 books for you or your dependents... 

Internet Brands

Recruiter Job at Internet Brands

 ...Internet Brands is currently in search of a Recruiter to handle full-cycle recruiting for positions across our brand portfolio. We continue to grow rapidly and need your help to find key talent! Responsibilities: Ensure a positive interview experience for all... 

SOFIE

Nuclear Pharmacist Job at SOFIE

Title |Nuclear Pharmacist I Department | Network Operations, Pharmacy Reports To | Pharmacist-in-Charge and Facility Manager Overview The Nuclear Pharmacist will compound and dispense radiopharmaceuticals. This job involves working in a clean room as well...

Content Recovery Specialists of Charlotte

Business Development Manager Job at Content Recovery Specialists of Charlotte

As theBusiness Development ManageratContent Recovery Specialists (CRS), you will play a vital role in driving both the growth and efficiency of our business. This position combines elements of business development, marketing strategy, and operational oversight to ensure...

Recruiting Resources, Inc.

**Finance Manager, FP&A - IMMENSE growth potential!** Job at Recruiting Resources, Inc.

 ...within a notable Real Estate Development company. No Real Estate experience required!* The Manager, FP&A is responsible for overseeing...  ...Monitor and analyze variances against budgets and forecasts. *BA/BS/MBA/MS in Accounting, Finance or Business required.*...