Job Description

Executive Administrative Assistant (Contract-to-Hire)

Chicago-based (Hybrid) | 35 hours/week | Contract (strong conversion potential)

Compensation: $40/hour

• Conversion salary target: $80,000–$85,000

The Opportunity

We’re seeking an experienced Executive Administrative Assistant to support senior leadership during a transitional period. This is a contract role with a strong likelihood of conversion for the right person. This role is EA-forward (approximately 60%), with additional general administrative responsibilities (40%). You’ll support two senior executives and work closely with another experienced administrative partner. The ideal candidate is warm, proactive, highly organized, and energized by supporting leaders in a mission-oriented environment.

Key Responsibilities

• Manage complex calendars for two senior executives, including coordination across internal and external stakeholders
• Handle travel planning, expense reporting, and scheduling logistics
• Support invoicing, contracts, and light financial/administrative processing
• Assist with internal operations and all-staff administrative needs
• Coordinate recurring operational tasks and follow established documentation and processes
• Oversee periodic on-site responsibilities (e.g., monthly office needs and deliveries)
• Partner closely with another EA/administrative professional to ensure seamless executive support

What We’re Looking For

• 3–5 years of experience as an Executive Administrative Assistant
• Prior experience supporting senior or C-level leadership
• Strong organizational skills with the ability to manage competing priorities
• Comfortable handling both executive-level support and routine administrative tasks
• Warm, approachable, team-oriented personality
• Demonstrated ability to learn quickly, take feedback well, and add value immediately
• Bachelor’s degree preferred (not required)
• Industry background open

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