Job Description

Position Summary

The Chief Administration Officer leads Elite Core’s administrative, financial, and HR functions. This role ensures accurate, timely financial reporting, clean systems, and consistent performance across all administrative workflows. Precision, accountability, and operational clarity define success.

Team Leadership

This position is expected to direct, mentor, and hold accountable several positions in the administration wing, including: Purchasing Agent, Sales Tax Clerk, Bank Reconciliation Clerk, HR Administrator, and others as the department grows.

• Conduct weekly check-ins and structured video meetings for remote roles
• Build a culture of accuracy, ownership, and clear communication
• Develop systems and processes that scale with growth

Financial Leadership & Reporting

• Maintain the integrity of QuickBooks Enterprise
• Own month-end close; deliver financial statements and insights to leadership and banking partners, including Statement of Cash Flows
• Keep A/P and A/R ledgers clean and current; resolve variances immediately
• Oversee Gusto payroll entries, reconciliations, and timely tax remittances

Compliance, Controls & Process

• Establish and maintain strong segregation of duties across purchasing, receiving, payables, receivables, and reconciliation
• Create and enforce SOPs for purchasing-to-receiving-to-A/P, bank reconciliation, month-end close, and sales tax compliance
• Ensure all filings, payments, and records are audit-ready and punctual

Operational & HR Oversight

• Coordinate with the bank to verify all outgoing wire transfers, ensuring payees and amounts are confirmed promptly and accurately
• Oversee payment of Arkansas use taxes
• Verify and maintain sales tax exemption forms for all applicable customers
• Manage tax exemption statuses across company platforms to ensure accuracy
• Monitor cash flow and coordinate with leadership on priorities
• Support budgeting and forecasting with accurate, actionable reports
• Oversee HR administration: onboarding, offboarding, employee reviews, and compliance documentation

Qualifications

• Expert-level knowledge of QuickBooks Enterprise and GAAP standards.
• Proven success managing multi-person admin/accounting teams.
• Hands-on experience with Gusto or equivalent payroll systems.
• Clear, professional communicator; calm under pressure; relentlessly organized.
• Manufacturing, assembly, or distribution experience preferred. Multi-state tax knowledge a plus

Work Environment & Expectations

• Location: Greenbrier, Arkansas (office-first with hybrid coordination)
• Expected to be in the office whenever possible; flexibility for remote work as needed to maintain performance and balance
• Performance is measured by results, accuracy, and leadership - not desk time
• Regular video collaboration required for remote A/R, sales tax, and reconciliation roles

Compensation & Benefits

• Salary: $100,000-$120,000 per year, based on experience
• 401(k) Matching Program: Up to 4% match
• Supplemental Health Insurance Options (not major medical)
• Paid Time Off: 2 weeks annually, increasing with tenure
• Paid Holidays: 8 per year

Job Tags

Similar Jobs