Job Description

/// 1 year W2 Contract onsite position in Plano TX ///

An international company located near Plano, TX is seeking a motivated and detail-oriented Administrative Coordinator with strong skills with strong Excel macro and VBA skills to support business operations and management. This role is ideal for someone who thrives in a fast-paced, multicultural environment and values professionalism, accuracy, and collaboration. Experience with Japanese language and business culture is a strong plus.

Main Responsibilities

• Provide comprehensive administrative support to the business operations team and management.
• Coordinate daily office and business operations to ensure efficiency and compliance with company policies, including scheduling meetings, arranging business travel, processing invoices, and ordering office supplies.
• Manage inventory, shipments, and deliveries related to business operations.
• Maintain and update accurate administrative records and data in a timely manner.
• Create, maintain, and improve Excel macros/VBA tools to streamline recurring tasks, reporting, and data processing.
• Analyze and manage data using Excel and PowerPoint , and prepare timely reports/materials for internal teams and management.
• Support and organize internal team events, meetings, and company functions.
• Serve as the initial point of contact for administrative and operational inquiries.
• Ensure effective internal communication and coordination across functional teams.
• Support the submission of administrative documents to internal departments and external organizations.
• Perform other administrative duties as assigned.
• This position may require intermittent sitting, standing, walking, and lifting up to 25 pounds, as well as the use of close and distance vision and hearing.

Qualifications

• Bachelor’s degree required.
• 1+ years of experience in administrative support, customer service, or HR-related roles.
• Prior experience as an Administrative Assistant in a corporate environment is required.
• Proficiency in Microsoft Office Suite , especially Excel and PowerPoint .
• Experience with advanced Excel functions or VBA (e.g., macros or automation) is a strong plus.
• Business-level Japanese language skills and familiarity with Japanese business culture are a strong plus.
• Strong interpersonal skills with a customer-service mindset.
• Ability to manage multiple priorities and adapt in a dynamic work environment.
• Excellent written and verbal communication skills.
• High level of professionalism, confidentiality, and discretion.
• Strong organizational, analytical, and time-management skills.
• Collaborative, proactive, and resourceful team player.
• Familiarity with HR processes and company-wide policies is a plus.
• Friendly demeanor with a positive, team-oriented attitude.

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

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