Job Title: Administrative Assistant
Location: Peninsula, CA (Hybrid: 4 days onsite / 1 remote)
Salary: $90k–$120k base + paid overtime and bonus
A premier private equity firm on the Peninsula is seeking a polished and highly capable Administrative Assistant to support 2–3 senior principals and their team. This is a fast-paced, high-expectation environment that requires strong attention to detail, excellent time management, and a proactive, service-oriented mindset.
The ideal candidate has 3+ years of experience in a professional services or high-end hospitality environment where poise, discretion, and white-glove service are paramount. This is a great opportunity for someone who thrives in a structured, high-performance setting and is looking to build a long-term career in a top-tier firm.
Key Responsibilities
Administrative Support
• Manage complex calendars, coordinate meetings, and resolve scheduling conflicts with foresight
• Book and manage detailed travel arrangements, including flights, hotels, cars, and itineraries
• Prepare and process expense reports with accuracy and efficiency
• Support day-to-day operational needs for assigned principals, ensuring they stay organized and on track
Internal & External Coordination
• Act as liaison between principals and internal/external stakeholders
• Handle logistics for team meetings, conference calls, and special projects
• Maintain high levels of responsiveness and follow-through on all communications
• Uphold the firm’s professional standards in all written and verbal interactions
Qualifications
• 3+ years of administrative or hospitality experience in a fast-paced, high-touch environment
• Background in private equity, finance, consulting, or luxury hospitality strongly preferred
• Strong proficiency in Microsoft Office and calendar/email systems (Outlook, Google Workspace, etc.)
• Excellent organizational and multitasking skills; able to manage shifting priorities with grace
• Clear and professional communication, both written and verbal
• Proactive, dependable, and polished, with a high level of discretion and professionalism
• Comfortable in a structured corporate environment and eager to contribute as part of a collaborative team
This is an excellent opportunity to join a world-class investment firm in a polished, high-impact support role. If you're organized, service-driven, and looking for your next professional home, we encourage you to apply.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
.
...equivalent. Ability to drive with concentration, maintain behavior on bus, and ability to follow route instructions. Commercial Driver's License. Pass DOT physical. No more than one moving violation in the past three years. Bilingual (Spanish/English) is...
...is seeking a Spanish Bilingual HR Assistant . This is an entry level HR support role for a client in the manufacturing industry.... ...administrative support background that is eager to grow their career in human resources while utilizing their bilingual skills to enhance...
...pharmacovigilance activities related to the geographic expansion of marketed products, with a particular emphasis on regulatory intelligence, safety database configuration, and QMS alignment. This role will serve as a key liaison between the PV Operations team, Safety Systems...
...Summary The Process Operator is responsible for performing physical labor and monitoring equipment and process variables in order to assist in project processing operations. Field tasks include fueling, cleaning, maintaining and monitoring of process equipment housed...
Role: Concrete Estimator Location: Raleigh, NC Salary: $90K-$100K + Benefits Were a specialist concrete contractor with a strong reputation for delivering high-quality commercial concrete projects. From large-scale office buildings and retail complexes to industrial...