Job Description

As a talent coordinator, you will serve as the main contact for candidates, helping them with the application process and reaching out to recruiters. You will coordinate all aspects of candidate interviews — including booking travel arrangements, flights, and hotel accommodations — submit flight itineraries for leadership approval, and maintain the itinerary. Likewise, you will work with a talent representative to update a Tracker spreadsheet with flight and hotel information. You will also send the approved interview itineraries to candidates and hiring leaders and handle reimbursements for candidate travel expenses.

Once an offer is accepted, you will add the candidate to the SCADstart Tracker and monitor credentialing and background checks to ensure they are fully cleared. You will notify recruiters if background checks require review and promptly update the status on both staff and faculty start sheets. Upon completion of background checks and credential verification, you will collaborate with the compensation team to obtain employment agreements for new faculty. You will also inform the necessary staff once agreements are finalized and keep the SCADstart spreadsheet updated with current status information and DOT results. Among other duties, you will upload signed contracts and agreements into the ATS (PageUp) and attach relevant documentation to the candidate’s record. Additionally, you will initiate the I-9 process for newly hired faculty and staff. You will also oversee the entire sign-on bonus process.

In this role, you will provide exceptional customer service and accurate information to students on the main HR phone line, and promptly follow up on internal and external inquiries. You will manage the [email protected] and [email protected] inboxes, aiming to respond within 24 hours, and update the HR Talent Coordinator Manual to ensure process consistency. Among other duties, you will process and reconcile invoices, purchases, and expenses for vendor hotels and travel; update the open/filled and real deal spreadsheets weekly; and provide accurate reports on faculty and staff position statuses.

In this position, you will provide data for the President’s Report and additional reports as needed. You will assist the global mobility manager with onboarding new hires for mobility programs and serve as backup for talent representatives. Responsibilities include the maintenance of HR coordinator files on a shared drive, confidentiality assurance throughout the recruitment and hiring process, and the coordination of lunch reservations for visiting candidates. Additional duties may be assigned to support the HR department's goals.

Minimum qualifications:

• Bachelor’s degree
• At least two years of related experience
• Proficiency in Microsoft Office Suite

Travel required:

• Less than 10%

Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.

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