Job Description
Position Summary:
The Receptionist will serve as a key member of the Administrative team located in our Houston, Texas office with responsibilities including, but not limited to, the following:
- Greet and assist visitors in person and by phone; respond to inquiries and direct guests to appropriate contacts
- Manage building access, including distribution and tracking of security cards
- Schedule and coordinate use of conference rooms and meeting spaces
- Organize logistics and materials for internal and external meetings and training sessions
- Maintain office inventory and order office and kitchen supplies; coordinate vendor orders for five other Opportune offices
- Coordinate with vendors and building maintenance for repairs and ongoing facility needs
- Receive, sort, and distribute incoming mail and deliveries; prepare outgoing UPS/FedEx/courier shipments
- Maintain and distribute the company directory and manage business card orders for new hires, promotions, and name/title changes
- Oversee catered lunch service twice weekly, including ordering, set-up, takedown, tracking dietary needs and attendance, and managing costs
- Support the Accounting department with check deposits and expense reporting, including assisting with Accounts Payable and compiling reports for the Office Manager and Partners as needed
- Maintain hotel and rental car contracts, ensuring preferred corporate rates are secured and up to date
- Provide logistical and administrative support to Executive Assistants and Partners as needed
- Continuously seek opportunities to improve office efficiency and reduce operational costs
- Perform other duties and special projects as assigned
Qualifications:
- Clerical experience required.
- College degree is preferred.
- Proven self-starter with strong administrative, time management skills, ability to multi-task, highly organized, and general financial understanding.
- Ability to support timely project updates and assist with project billing.
- Strong interpersonal skills with flexibility to work with a variety of team members.
- Creative problem-solver, who appreciates challenges and has a willingness to learn new skills.
- Excellent internal and external customer satisfaction and communication skills.
- Strong attention to detail.
- Proficiency with MS Office products, including Word, Excel, PowerPoint and Adobe.
Location:
Downtown Houston in the Pennzoil Building
Compensation & Benefits:
Competitive compensation based on experience, health, dental, life, and disability insurance, subsidized parking, a 401(k) plan, and an annual performance bonus.
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