Job Description

Our client, a locally operated service company, is seeking a proactive and organized Office Manager to handle daily front office operations while also supporting invoicing, billing, and general administrative tasks. This role is ideal for someone who thrives in a fast-paced environment, has a strong attention to detail, and enjoys providing excellent customer service.

**Please note this is an onsite, part-time, temp-to-perm role located in Dublin, CA. Pay will be $22-$25/hr.**

The position is scheduled for Tuesdays and Wednesdays , with shifts ranging from 6 to 8 hours per day , depending on business needs.

Key Responsibilities:

• Greet and assist clients, vendors, and visitors in a professional and friendly manner
• Maintain the cleanliness and organization of the front desk and common areas
• Manage incoming and outgoing mail and deliveries
• Answer and direct incoming calls and emails promptly and courteously
• Handle customer inquiries, provide information, and escalate concerns when necessary
• Maintain a positive and professional demeanor in all interactions
• Assist with preparing, reviewing, and sending invoices to clients
• Track and follow up on outstanding payments as needed
• Support the accounting team with data entry and reconciliation
• Assist with generating reports and organizing billing documentation
• Perform general office duties such as filing, scanning, and organizing records
• Order and manage office supplies and inventory
• Assist with scheduling meetings, appointments, and maintaining calendars

Qualifications:

• Prior experience in office administration, billing, or customer service preferred
• Strong organizational and multitasking skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with invoicing or accounting software is a plus
• Excellent verbal and written communication skills
• Professional, reliable, and customer-focused attitude

Please submit your resume for consideration

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