Job Description

About us

We are a fast-pace metal finishing company located in Pomona, offering a variety of metal finishing services for a diverse set of customers.

Job Summary

We are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer support, and ensuring efficient communication within the organization. This role requires strong organizational skills and the ability to multitask in a fast-paced environment. Bilingual candidates are encouraged to apply, as effective communication with diverse clients is essential.

Responsibilities

• Minimum 2 years of experience in a similar role.
• Oversee front desk operations, greeting visitors and managing incoming calls.
• Provide excellent customer service and support to clients, addressing inquiries and resolving issues promptly.
• Maintain organized office systems, including filing, data entry, and document management.
• Assist with bookkeeping tasks using QuickBooks and other financial software.
• Manage office supplies inventory and place orders as necessary.
• Coordinate schedules, meetings, and appointments for staff members.
• Handle correspondence, including emails and phone communications.
• Support office management tasks to ensure a smooth workflow.

Requirements

• Proven experience in an office administration or clerical role is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent customer service skills with a friendly demeanor.
• Proficiency in QuickBooks or similar accounting software is a plus.
• Bilingual abilities are highly desirable to facilitate communication with diverse clientele.
• Familiarity with phone systems and office equipment is essential.
• Ability to work independently as well as collaboratively within a team environment.
• Strong typing skills with attention to detail.
• Familiarity with metal finishing operations is a plus.
• Join us in creating an organized and welcoming environment that supports our team's success!

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