Location: Pitt County, NC (Hybrid preferred | Remote options for exceptional candidates)

Schedule: Monday–Thursday (6–7 hours/day)

Employment Type: Part-time with potential to expand

Compensation: Competitive + growth opportunity

Reports To: The CEO

A nationally recognized childcare founder and fast-growing AI consultant is seeking a seasoned Executive Assistant who can operate at a high strategic altitude. This leader oversees:

• A multi-site childcare organization
• A rapidly expanding AI consulting brand
• A growing portfolio of digital products, speaking engagements, and coaching programs

The right candidate brings structure, clarity, and proactive leadership to a CEO with a dynamic schedule and multi-entity responsibilities.

This is not a task-based administrative assistant role.

This is a strategic partnership with the CEO.

If you’ve supported founders, C-suite executives, or multi-brand entrepreneurs — and you thrive bringing order to complex environments — this will be a powerful fit.

Your work will directly support two high-impact areas:

• Coordinate with regional operations, finance, and leadership teams
• Attend select meetings on behalf of the CEO
• Maintain alignment across departments
• Ensure decisions, deliverables, and next steps remain in motion
• Protect the CEO’s time by filtering noise and clarifying priorities

• Manage speaking inquiries, appearances, and virtual events
• Coordinate content schedules, collaborations, and brand assets
• Support travel, logistics, scheduling, and external relationships
• Maintain discretion and professionalism with other CEOs, consultants, and partners
• Create structure and systems around a fast-growing digital brand

• Fully own the CEO’s calendar and time protection
• Vet meeting requests and decline/reschedule as appropriate
• Maintain focus blocks, transitions, travel windows, and energy management
• Coordinate meetings across departments, stakeholders, and time zones
• Proactively manage travel between North Carolina and Panama

• Serve as primary gatekeeper for email and official communication
• Draft clean, professional correspondence at an executive level
• Prioritize what reaches the CEO and filter out what does not
• Communicate with discretion, tact, and clarity
• Maintain confidentiality at all times

• Attend leadership meetings as needed and provide concise summaries
• Drive follow-through on commitments and timelines
• Keep priorities visible and aligned across departments
• Support cross-functional communication and problem-solving

• Manage multiple high-level projects with precision
• Create systems that streamline workload and communication
• Track timelines, deliverables, and decision-ready summaries
• Support rollouts of new initiatives in both the childcare and AI consulting spaces

• Think ahead of the CEO and prepare solutions before they are needed
• Identify risks early and propose clear recommendations
• Maintain calm, order, and clarity amid dynamic environments
• Serve as the steady presence that keeps operations running smoothly

You thrive supporting high-performing executives and bring:

• 5+ years experience supporting a CEO, founder, or C-suite leader
• Exceptional written and verbal communication skills
• Strong executive presence and confidence
• Ability to manage up, hold boundaries, and protect time
• High emotional intelligence and situational awareness
• Proactive “I already handled it” work style
• Experience with digital tools (Google Workspace, Asana, Go HighLevel preferred)
• Ability to juggle multiple brands without losing clarity
• A calm, steady demeanor in fast-paced environments

This role is ideal for someone who excels at being the strategic engine behind a visionary CEO.

Within 90 days, you will:

• Fully own calendar and inbox management
• Improve communication flow between departments
• Reduce the CEO’s operational load significantly
• Keep all major initiatives tracked and on pace
• Establish predictable weekly rhythms and reporting
• Strengthen alignment across the leadership team
• Support the CEO’s expansion into national consulting and AI leadership

Please submit:

• Resume
• A brief writing sample (email or executive correspondence)
• 3–5 bullet points describing your experience supporting high-level executives
• Availability + preferred schedule
• A short statement about why you excel in high-trust EA partnerships

Send to: [email protected]

Subject line: Executive Assistant Application – Your Name