Job Description

Job Description

Position: Executive Assistant (Family/Matrimonial Law)

Location: Brooklyn, NY

Type: Full Time

Salary: 60k to 75k/PA

Overview

A well-established New York law firm is seeking a polished and proactive Executive Assistant to support the Executive Partner of its Family Law/Matrimonial practice. This role is ideal for a legal administrative professional with experience in high-profile environments, capable of balancing discretion, organization, and client service.

Responsibilities

• Manage complex attorney calendars in Outlook, including court dates, client meetings, and internal appointments.
• Provide high-level administrative support: schedule calls, manage files (electronic and paper), and oversee copying, scanning, and document management.
• Assist in drafting, formatting, and proofreading legal documents, pleadings, discovery, subpoenas, and correspondence.
• Coordinate filing and service of litigation materials.
• Prepare professional correspondence and email communications on behalf of the attorney.
• Support administrative processes such as conflict checks, client matter openings, and approvals.
• Serve as the point of contact for clients and external stakeholders, ensuring professional communication.
• Handle ad hoc projects and tasks with discretion and efficiency.

Qualifications

• Minimum 3 years of experience in a law firm environment (family/matrimonial law experience strongly preferred).
• Bachelor’s degree or equivalent professional experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Highly organized, detail-oriented, and proactive, with the ability to anticipate attorney needs.
• Strong interpersonal and communication skills; polished, professional demeanor suitable for working with high-profile clients.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Background in hospitality or high-touch client service considered a plus if combined with law firm administrative experience.

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