Job Description
Position Overview:
We are seeking a highly organized, proactive, and professional Executive Assistant to support the Executive Management Team, including the CEO. This individual will play a critical role in managing executive-level communications, coordinating high-impact projects, and ensuring the seamless execution of day-to-day administrative functions. The Executive Assistant will act as a trusted liaison between the CEO, senior leadership, internal teams, and external partners, while also safeguarding sensitive information with the utmost discretion.
Key Responsibilities:
- Manage complex calendars, coordinate high-level meetings, and ensure executive preparedness
- Provide comprehensive administrative support including travel arrangements, expense reporting, and correspondence drafting
- Prepare executive-level documents: reports, presentations, memos, financial statements, and organizational charts
- Act as the gatekeeper and primary point of contact for the President, facilitating communication between stakeholders
- Lead or assist in special projects requiring cross-functional collaboration and independent follow-through
- Conduct background research, compile briefing materials, and provide executive summaries as needed
- Maintain and organize corporate records, reports, and confidential files
- Monitor deadlines, track action items, and anticipate executive needs
- Represent the President and Executive Team in a professional and polished manner internally and externally
- Handle other duties as assigned to support business continuity and executive effectiveness
Qualifications:
- 3+ years of experience as an Executive or Administrative Assistant supporting senior leadership, preferably in a corporate environment
- Strong project management and organizational skills with an ability to manage multiple priorities in a fast-paced setting
- Exceptional written and verbal communication skills with high attention to detail
- Proven ability to exercise discretion, handle confidential information, and demonstrate sound judgment
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and adaptable to new technologies
- Self-starter with a strong sense of urgency, accountability, and initiative
- Capable of working independently while contributing as part of a dynamic, collaborative team
- Professional demeanor with strong interpersonal skills and the ability to communicate tactfully at all levels of the organization
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