Executive Assistant Job at AscendHire, New York, NY

Yzc3TDZTYzF0N0tLR21UUzhCakZiQzd3ZlE9PQ==
  • AscendHire
  • New York, NY

Job Description

Executive Assistant & Office Manager

Investment Banking/Financial Services

New York, NY

Base $120-140 base + Bonus/Benefits

Hybrid (M-Thursday in office and Friday remote)

The Executive Assistant & Office Manager (EA / OM) role at represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations.

Responsibilities

  • Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management
  • Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting
  • Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding
  • Support business development, talent acquisition and firm development efforts as needed
  • Contribute to creating a high-performing and inclusive culture
  • Plan New York office and firm wide events
  • Serve as the culture keeper for the office
  • Share and manage best practices
  • Additional duties as assigned

Qualifications

  • Bachelor’s degree from a top undergraduate program
  • Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy
  • Excellent written and verbal communication skills including strong e-mail etiquette
  • High degree of maturity with a proven ability to interact with senior executives, team members and external partners
  • Experience with Concur and / or Intapp preferred
  • Experience with office moves and / or build outs preferred
  • Ability to successfully work in a small, collaborative team environment
  • Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting
  • Proven track-record of success in high pressure, time-constrained environments
  • Top-tier organizational skills and attention to detail
  • Self-starter and entrepreneurial spirit

Job Tags

Work at office, Remote work,

Similar Jobs

The Shine Lab LLC

Delivery Driver Job at The Shine Lab LLC

INDEPENDENT CONTRACTOR - DELIVERY DRIVER JOB DESCRIPTION: The Shine Lab LLC is seeking reliable, motivated, and professional Independent Contractor Delivery Drivers to complete local deliveries using their own personal vehicles. This contract-based 1099 position offers...

Launch REI

Video Podcast Editor Job at Launch REI

Video Podcast Editor (US Based Only) Launch REI is building a modern real estate media brand centered around a high-quality podcast, short-form video, and a fast-growing newsletter and community. Were looking for a Video Podcast Editor to own the post-production of ...

Two Trees Management Co.

Front Desk Concierge - Luxury Residential Job at Two Trees Management Co.

 ...looking for: We are seeking a driven and hospitality-oriented Front Desk Concierge to assist with the day-to-day building operations at...  ...One South First, Ten Grand, 300 Ashland, Mercedes House, Wythe Hotel, Jane's Carousel, and most recently the development of the... 

Interim HealthCare RMC

Home Health Administrator Job at Interim HealthCare RMC

 ...Ensure overall compliance with all federal, state and local government laws and regulations as well as policies and procedures of Interim HealthCare Develop strategic plans for the business development and growth of the operating office What we're looking for: A... 

Forte Opening Solutions

Quality Engineer Job at Forte Opening Solutions

At USA Wood Door, we deliver tailored solutions with trusted service, exceptional quality, and superior speed. Our team works closely together and with our customers to understand project needs, craft custom doors and frames, and deliver them fast - often in two weeks or...