Job Description

Role Summary

As the Executive Administrative Assistant, you’ll provide high-impact, seamless support to three of our clients C-Suite executives. Your ability to juggle advanced scheduling, refined communication, and polished presentation tasks will ensure leadership can stay focused on strategic priorities.

Key Responsibilities

• Complex Calendar & Schedule Management: Coordinate, prioritize, and optimize calendars—balancing internal priorities, external engagements, and critical prep time.
• Professional Communication: Draft, curate, and manage both routine and confidential emails and correspondence on behalf of the executives.
• Presentation & Materials Support: Create, format, and edit PowerPoint decks and other presentation materials for board meetings, leadership reviews, and external stakeholder engagements.
• Meeting Coordination & Follow-Up: Prepare agendas, meeting briefs, support virtual and in-person logistics, and track post-meeting action items.
• Travel & Logistics: Arrange and manage complex domestic/international travel itineraries, including accommodations, transportation, itineraries, and adjustments as needed.
• Expense & Administrative Workflow: Submit and reconcile executive expense reports, manage document filing, and support ad hoc administrative projects.
• Discretion & Collaboration: Handle highly confidential information with integrity, and collaborate with internal teams to ensure seamless effectiveness across functions.

What We're Looking For

• Experience: 2–5 years in an executive-level administrative role—preferably supporting multiple C-Suite executives.
• Skills: Advanced proficiency in Microsoft Office (especially PowerPoint and Outlook), comfortable with scheduling tools and virtual meeting platforms.
• Traits: Exceptionally organized, detail-oriented, anticipatory, proactive, and able to manage shifting priorities in a fast-paced environment.
• Communication: Excellent written and verbal communication; polished, professional, and confident in representing executives.
• Confidentiality: High discretion and integrity when managing sensitive information.

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