Job Description

The person will:

• Ensure regulatory compliance across all business operations (sales tax, excise tax, tobacco regulations, shipping, etc.)
• Advise and assist the CEO on legal and compliance decisions.
• Oversee HR administration (for ~50 employees across 3 locations).
• Support or manage relationships with external legal counsel and regulatory agencies.
• Ensure the company adheres to all applicable state and federal laws , including employment and trade compliance

Responsibilities:

Legal & Compliance

• Maintain company licenses, permits, and registrations (especially for tobacco and shipping).
• Manage sales tax, excise tax filings, and ensure multi-state tax compliance.
• Stay current on regulations affecting cigar sales (FDA, ATF, state excise laws, etc.).
• Draft, review, and manage contracts (vendors, distributors, employment, NDAs, etc.).
• Liaise with outside counsel for specialized matters.

Human Resources

• Oversee onboarding, benefits administration, payroll coordination, and compliance with labor laws.
• Maintain and update employee handbook and policies.
• Handle employee relations, performance review coordination, and disciplinary procedures.
• Ensure compliance with OSHA and workplace safety requirements.

Administrative Leadership

• Serve as a key advisor to the CEO on policy, compliance, and strategic initiatives.
• Manage administrative staff and workflows to ensure smooth day-to-day operations.
• Participate in budget planning and resource allocation.

Requirements: 

Education:

• JD (Juris Doctor) preferred or equivalent experience in legal/compliance management.
• Bachelor’s degree in Business Administration, Legal Studies, or Human Resources (minimum).

Experience:

• 5–10 years of experience in a legal, compliance, or administrative leadership role.
• Experience in regulated industries (tobacco/cigars or similar preferred).
• Working knowledge of multi-state sales tax, excise tax, and shipping compliance.
• HR management experience in a small-to-mid-sized company (30–100 employees).

Skills:

• Strong understanding of business law, contracts, and compliance frameworks.
• Excellent organizational, communication, and leadership skills.
• Proficient with HRIS and accounting/tax software (e.g., ADP, QuickBooks, Avalara).

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