Contracts Administration / Risk Management

Position Description

QUALIFICATIONS

Must perform necessary tasks within an active and changing environment to ensure project deadlines are met and teams are supported.
Must exhibit strong communication skills, both oral and written, to communicate effectively with various groups, including project management, senior management, superintendents, suppliers, customers and other key personnel.
Strong understanding of risk management / mitigation within contracts, certificates of insurance (COI), and safety.
Comfortable executing responsibilities promptly and efficiently, working either independently or within a team.
Strong organization and time management skills
Keen eye for process improvement and comfortable communicating that to leadership.
Degree in Business or related field.
2 years experience in the construction environment preferred.
Strong understanding of contracts and legal language (legalese).
Broad based understanding of risk, and risk management.
Preferences:
Strong Microsoft Office skills
Experience with Construction Management Software (we use Procore)
Experience with Accounting Software (we use Jonas)
DocuSign administration experience

RESPONSIBILITES

Contracts Administration:
Responsible for Subcontract and Change Order, quality control, distribution, and follow-up.
Assist with generation and distribution of Owner Contracts (AIA) as needed to support project managers.
Work with project managers and senior management to review & negotiate mutually acceptable subcontract verbiage with subcontractor’s, as necessary.
Fully understand contract terminology and be able to effectively communicate legal issues in layman’s terms.
Track and manage outstanding contracts.
Risk Management:
Process all incoming Certificates of Insurances (COI’s) ensuring compliance and completion of documents.
Timely tracking of all COI’s – incoming, completed, pending, and expiring, ensuring expired COIs are replaced when due.
Communicate any issues with new COIs to project managers and subcontractors, ultimately resolving any outstanding issues or variances.
Distribution of COIs to applicable parties.
Safety:
Manage and execute mandatory and random drug testing policy to ensure compliance with testing requirements.
Deliver timely notifications of random tests to staff with proper paperwork and instructions.
Tracking of all tests and results in confidential system, communicating any issue with management where appropriate.

SERVE

Motivated, self-starter who wants to seek growth, knowledge, challenges and a place to find community and give back to it.
Seeks to be involved in company’s charities and service programs.

LIVE

Contract work, For subcontractor, Work at office,