Administrative Assistant
Quesitos Express | Atlanta, GA
Full-time | On-site
About Us
Quesitos Express is a fast-growing Venezuelan fast-food company with 10 locations across Atlanta, Georgia, plus a commercial kitchen/manufacturing facility. We specialize in authentic Venezuelan cuisine and are expanding our operations throughout the region.
Position Overview
We are seeking a highly organized bilingual (Spanish/English) Administrative Assistant to support our retail operations, manufacturing facility, and executive team. This role requires someone who can handle diverse responsibilities including translating in meetings, assisting with licensing and regulatory compliance, and supporting financial operations across our multiple locations.
Key Responsibilities
Administrative Support:
Provide comprehensive administrative support to executive leadership and operations team
Coordinate meetings, manage calendars, and prepare agendas and meeting materials
Serve as Spanish/English interpreter during business meetings with staff, vendors, and partners
Prepare reports, presentations, and correspondence in both Spanish and English
Maintain organized filing systems for operational, regulatory, and financial records
Licensing & Compliance:
Assist with USDA/FSIS licensing and certification processes for manufacturing facility
Support food safety compliance documentation and HACCP requirements
Track and manage business licenses, permits, and regulatory renewals for all locations
Coordinate with regulatory agencies and handle required submissions
Financial Support:
Assist with accounts payable/receivable documentation
Support bookkeeping activities and financial record keeping
Help prepare financial reports and documentation for CFO review
Process invoices, receipts, and expense reports across multiple locations
Operations Coordination:
Communicate with store managers and factory staff (Spanish/English)
Support vendor relations, purchasing documentation, and supply chain coordination
Assist with inventory documentation between retail locations and manufacturing facility
Handle correspondence with suppliers, distributors, and service providers
Required Qualifications
Bachelor's degree required
Native or near-native fluency in Spanish and English (written, verbal, and simultaneous translation)
Minimum 3-5 years of administrative experience in retail, food service, or manufacturing
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with financial documentation and basic bookkeeping
Knowledge of or willingness to learn food safety regulations and licensing requirements
Excellent organizational and multitasking abilities
Strong attention to detail and accuracy
Professional demeanor and discretion with confidential information
Preferred Qualifications
Experience in multi-unit retail or restaurant operations
Familiarity with USDA regulations, food manufacturing, or HACCP standards
Experience with QuickBooks or similar accounting software
Background supporting licensing and regulatory compliance processes
Understanding of Venezuelan or Latin American business culture
Experience working in fast-paced, entrepreneurial environments
What We Offer
Competitive salary commensurate with experience
Opportunity to be part of a growing company with expansion potential
Dynamic, multicultural work environment
Hands-on experience across retail operations and manufacturing
Professional growth opportunities
To Apply
Please submit your resume and cover letter to [email protected]. In your cover letter, please describe your relevant experience in retail operations, administrative support, and your Spanish/English translation capabilities.
Quesitos Express is an Equal Opportunity Employer
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