Job Description

Job Title: Administrative Assistant

Location: Brooklyn, NY 11214

About Us: EA Holdings is a New York–based family investment office. We deploy flexible, patient capital into enduring businesses and real assets. Our approach reflects decades of operating experience across supply chains, industrials, distribution, and property markets.

Role Overview: We are seeking a proactive, detail-oriented Administrative Assistant to provide high-level support across executive administration and project coordination. This role requires someone who can manage schedules, coordinate projects, track deliverables, and act as a key liaison between internal teams, clients, and vendors.

Key Responsibilities:

• Manage and maintain executive calendars, schedules, and appointments.
• Assist in planning, coordinating, and tracking project timelines, milestones, and deliverables.
• Prepare, edit, and maintain project documentation, reports, presentations, and correspondence.
• Coordinate meetings, conference calls, and travel arrangements for executives and project teams.
• Serve as a liaison between executives, internal teams, clients, and vendors.
• Track deadlines, dependencies, and follow-ups across multiple projects.
• Implement and maintain organized office and digital filing systems for projects and administrative tasks.
• Support process improvements to enhance efficiency and accountability across projects and operations.
• Handle confidential and sensitive information with discretion.

Qualifications:

• Proven experience in administrative support or project coordination, preferably in a fast-paced or high-level environment.
• Strong organizational, multitasking, and time management skills.
• Experience with project management tools (e.g., Asana, Trello, Monday.com, or similar).
• Excellent written and verbal communication skills.
• Proactive, detail-oriented, and capable of managing multiple priorities independently.
• Professional demeanor and ability to work collaboratively with diverse teams.

What We Offer:

• Competitive salary and benefits.
• Opportunities for career growth in project management and operations.
• A collaborative, fast-paced work environment where your contributions make a direct impact.

How to Apply:

• If you are an organized, proactive professional with a passion for project coordination and administrative excellence, apply via LinkedIn.

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