Job Description

The Newcastle Search Group has been retained by an established, industry-leading organization in Skokie (60076) to support the hiring of an Accounts Payable Associate. This position is 100% on-site, Monday through Friday. Candidates seeking remote or hybrid work arrangements will not be considered.

Job Responsibilities

• Perform 3-way matching between vendor invoices, receiving documentation, and purchase orders.
• Prepare, post, verify, and record vendor payments and related A/P transactions.
• Ensure accurate application of wire and ACH payments to vendor accounts in the ERP system.
• Maintain and update vendor records, including name/address changes and profile updates.
• Set up new vendors in the ERP system, ensuring complete and accurate W-9 documentation.
• Communicate professionally with internal and external stakeholders.
• Assist internal and external auditors by providing documentation as requested.
• Aggregate and verify claim documentation in accordance with company policies.
• Reconcile A/P accounts for multiple divisions on a monthly basis.
• Prepare monthly accounts payable reports and support month-end close processes.

Job Requirements

• Associate’s degree or a minimum of 3 years of relevant accounting experience.
• Advanced proficiency in Microsoft Office and familiarity with accounting or ERP systems.
• Strong verbal and written communication skills across email, phone, and in-person interactions.
• Highly organized and detail-oriented; able to multitask effectively in a fast-paced environment.
• Proven ability to meet deadlines while maintaining accuracy and efficiency.
• Ability to comprehend, analyze, and interpret complex business documents.

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